Wedding Day Itinerary

Saturday, 7th March 2026

Private Document

For bridesmaids, groomsmen, and close family only.
Please do not share with other guests.

Your Celebrant

Hayden Halloran

Your MCs

Abigail Leighton & Davina Sterling

Timeline

4:00 PM

Doors Open

Guests arrive at Truffle Duck Balmoral

Groom greeting guests; Bridal party in bridal room

4:25 PM

Guests Seated

Please ensure all guests are seated

One seat will be reserved for Holly's grandparents who have passed away.

4:30 PM

Ceremony Begins

Duration: 30–40 minutes

5:00–5:10 PM

Ceremony Concludes

Cocktails & canapés begin in the garden

Post-ceremony

Photos: Students (first)

Holly's students get their photo immediately after the ceremony, then depart

Then

Everyone Group Photo

All guests asked to stay put for the full group photo

5:15–5:35 PM

Photos: Holly & Russell + Family

Required:

  • The Atwells (Holly's family)
  • The Westbrooks (Russell's family)

Please coordinate to be available for photos during this time.

5:35–5:45 PM

Photos: Friends Groups

5 groups in quick succession — Armstrong, Melbourne, High School, Holly's Friends, Holly's Workmates

View full photo schedule →

5:45–6:05 PM

Photos: Bridal Party

Full bridal party portraits — river / bridge area

6:05–6:25 PM

Photos: Holly & Russell

Couple portraits — river / bridge area

6:25–6:35 PM

Break

Holly & Russell rest before the reception. Guests make their way to the reception room.

6:30 PM

Take Seats

All guests move to reception room and take their seats

6:45 PM

Bride & Groom + Bridal Party Entrance

Music: "Right Here, Right Now" – Fatboy Slim

Entrance order:

  1. Davina – introduced by Abigail, enters alone
  2. Rafael & Esme (pair)
  3. Reuben & Maya (pair)
  4. Kieran & Otis – the brothers (pair)
  5. Holly & Russell – introduced as husband and wife for the first time
6:55 PM

Entrée Service

Entrée service begins – enjoy your meal

7:20 PM

Speeches – Round One

Groom's Party – ~6 minutes

Bridal Party – ~6 minutes

Greta & Landon (Russell's parents) – ~8 minutes

7:40 PM

Main Course

Dinner service begins

7:50 PM

Sunset Photos

Holly & Russell slip away for sunset photos (~25 minutes)

8:25 PM

Holly & Russell Return – Pass the Parcel!

A fun group game for all tables while main course plates are cleared

Holly, Russell and the bridal party will be seated and playing alongside everyone else.

8:35 PM

Speeches – Final Round

Ivan & Penelope (Holly's parents) – ~8 minutes

Holly & Russell – ~6 minutes

8:45 PM

Cake Cutting & Dessert

Cake cut on the dance floor, desserts served

8:55 PM

First Dance – Holly & Russell

Guests must be seated for the first dance. No flash photography please.

Following

Family Dance

Father-daughter & mother-son dance – "Where's My Husband"

Please stay seated until the dance floor officially opens.

9:05 PM

Dancing Opens

Dance floor open for everyone – dance the night away!

10:50 PM

Bride & Groom Exit

Final song plays – guests form a line outside with sparklers

Holly & Russell walk through as husband and wife

10:55 PM

Final Announcement

Thank you for celebrating with us! Recovery brunch tomorrow – Sunday 8th March, 10:30 AM at 20 Sample Lane, Sampleton.

11:00 PM

Wrap Up

Music ends – venue closing

Venue Drop-Off & Pick-Up

Venue: Truffle Duck Balmoral, 66 Hyland St, Fyansford VIC 3218

Wed 4th

Drop-Off A — 3:00–5:00 PM

  • Guest book + pens
  • Seating plan (printed – near paved area after ceremony)
  • Welcome sign + metal holder (near garden/gate – also serves as linen sign)
  • Candle decorations
  • Table decorations
  • Table menu cards & name tags (left at venue – no pickup)
  • Personal décor items
Thu 5th

Drop-Off B — Rehearsal Day

  • Table numbers
  • Canapés signage
  • Bar sign
Fri 6th

Drop-Off C — Day Before

  • Win 4 & all associated equipment / Computer
  • Speakers
  • Letters (left at venue – no pickup)
Sat 7th

Day Of — Brought on the Day

  • Dress steamer (Penelope's)
  • Wishing well (provided by Truffle Duck — collected on the night by Ivan & Penelope)
  • Wedding gifts
  • Wedding cake (delivered by Laila – no pickup needed)
Sun 8th

Pick-Up — Ivan & Penelope

  • Guest book + pens
  • Seating plan
  • Welcome sign + metal holder
  • Table numbers
  • Canapés signage & bar sign
  • Candle & table decorations
  • Dress steamer (Penelope's)
  • Wedding gifts (if not taken Saturday)
  • Remaining wedding cake
  • Personal décor items & any leftover artifacts

Pick-Up — Landon & Kieran

  • Win 4 & all associated equipment
  • Speakers

Please check all rooms before leaving.